How to Plan the Perfect Christmas Party for Your Team
Posted on 23 September 2025
Is your team’s social planner hat already on? As the festive season approaches, now’s the perfect time to start preparing a Christmas party your colleagues will be talking about well into the New Year.
At our Studio Venues, we love helping create unforgettable celebrations. With city-centre locations in Birmingham, Manchester, Leeds, and Glasgow, our experienced event planners are ready to make you the star of the show for organising such a fantastic get-together.
From lively bars to festive menus and fun activities, we’ve got everything you need for the ultimate celebration.
Here are some helpful hints to get you started:
- Choose the Date Wisely
Pick a date before most of your team have booked annual leave – this ensures the best attendance. Remember, December diaries fill up quickly! Or go rogue and consider a New Year celebration instead. It’s a great way to kick the year off and you will get some very good deals from venues for January!
- Pick the Right Day of the Week
Consider your team’s schedules. If your party falls midweek, why not plan a post-party brunch delivery to the office the next day? It keeps spirits high and encourages everyone back in with a smile.
- Location, Location, Location
A central venue is key. Look for somewhere with easy access to public transport and safe routes home. For guests who want to make a night of it, see if you can negotiate a special deal with local hotels (we’re happy to help with that!).
- Drinks & Bar Options
Managing the bar tab can be tricky. Consider:
- Drinks vouchers per person
- A set account bar (beer, wine, soft drinks)
- Free soft drinks throughout
- Guests buying their own after a certain point
This way, everyone enjoys themselves without blowing the budget.
- Food for Every Crowd
Think about your team’s vibe:
- Sit-down dinner for a formal feel
- Festive buffet or street food for something more relaxed
- Winter BBQ for a unique twist
The right food will set the tone for the whole night.
- Dietary Requirements
Make it easy on yourself by choosing an inclusive menu with options for vegetarians, vegans, gluten-free guests, and those who prefer mild or spicy dishes. That way, everyone feels catered for.
- Book Early
The best venues and prime dates go fast. Confirm early to secure your spot – and don’t be afraid to ask about early bird discounts or package upgrades.
- Confirm Guest Numbers Carefully
Check the minimum and maximum numbers with your venue, and when final numbers need to be locked in. This avoids any last-minute stress or unexpected costs.
- Travel & Transport
Make it simple for your guests:
- Share the venue’s What3Words location in the invite
- Provide local taxi numbers
- Highlight nearest public transport options
- Ask for Help
Don’t shoulder all the planning yourself! Find a venue with a dedicated event manager – they’ll bring creative ideas, keep things running smoothly, and let you enjoy the night just as much as everyone else.
Ready to Plan Your Festive Celebration?
At the studio, we know how to take the stress out of Christmas party planning. From great food and drink packages to central city locations and expert event managers, we’ll make sure your team has a night to remember.
Get in touch today – let’s create the perfect Christmas party for your team.
