thestudio… 5 tips for hiring a space for events…

Posted on 06 March 2013

conferenceSourcing a venue is no easy task and even more so in Birmingham or Manchester where you’re spoilt for choice when it comes to finding a venue. After finding the venue, hiring the right room for your event is just as important to make a good impression on your delegates.

Here are a few tips from the studio team to help you choose the right room for your event.

Room layout
If you’re looking for a creative space then a room with a view is always nice. If it’s a boardroom meeting or presentation then something more focused with a neutral décor would be more appropriate. This is one of the reasons why our team want to know more about the purpose of your event. The more they know the more appropriate the choice of room will be!

If you have an attendee who uses a wheelchair, or who has any other special needs, make sure you check that the venue is geared up with ramps and disabled toilets to enable easy access to the room. There is easy access, ramps and disabled toilets on each floor of thestudio building. Let our team know and we’ll be on hand to help if necessary.

Check that your venue will supply tea, coffee, water and biscuits/pastries. If you are hosting an all-day workshop you might also want to check that you can get lunch there. Our food is seasonal, using local suppliers to ensure provenance and reduced food miles. The team is always happy to discuss and meet your individual dietary requirements.

AV equipment & stationery
Make sure you ask the venue if it will supply flip charts, pens, projector and screen depending on the requirements of the event. Check the rates for any additional equipment you might need and ensure you have an IT savvy person at hand. Our IT staff is always available to help support with all your technical requirements and you can even book one all day for your event.

In a rainy weather such as the one in UK a ray of sunlight will always brighten up the mood. Of course, if you want to show a film or you have some other reason for wanting a dark room check that the venue has the right facilities for that. Depending on the nature of your event our team can recommend any of our bright airy and flooded with natural light rooms that have adjustable blinds so that you can control the amount of light you want for the event.

Ever since 2006 our new clients have had the chance to book a free meeting room to test the services we offer. Now in its 7th year running this is one of our clients’ best way to get to know the level of customer service we deliver on a day to day basis. Call us today to test our  try before you buy offer.

To all our readers: What are your 5 key reasons for choosing a room in a venue?

Next blog post : See us at Confex 19-21 March Excel London.